Billing & SAP Operations Executive

Looking for a suitable candidate to manage order processing, billing, SAP transactions, dealer coordination, invoicing, MIS reporting, compliance documentation, and administrative support functions. The role ensures smooth execution of sales operations, timely order fulfillment, accurate billing, and effective coordination between dealers, plants, and internal departments.

Job Description

Key Responsibilities

  1. Billing & Invoicing Management
  • Process customer orders and generate invoices accurately and timely.
  • Ensure proper documentation for billing and dispatch activities.
  • Coordinate with dealers regarding invoices, outstanding payments, and account reconciliation.
  • Maintain records of all billing transactions and customer accounts.
  1. SAP Operations
  • Create and process sales orders in SAP.
  • Perform order booking, invoicing, dispatch, and related SAP transactions.
  • Coordinate with manufacturing plants and warehouses for order execution.
  • Ensure accurate data entry and transaction processing in SAP.
  1. Dealer Coordination & Customer Support
  • Coordinate with dealers regarding orders, dispatch status, payments, and account-related matters.
  • Resolve dealer queries and support smooth business operations.
  • Manage dealer onboarding, appointment documentation, and agreement processing.
  • Follow up for balance confirmations and required documentation.
  1. MIS Reporting & Data Management
  • Prepare daily, weekly, monthly, and annual MIS reports.
  • Maintain sales, dispatch, billing, and payment records.
  • Generate management reports for business review and decision-making.
  • Ensure data accuracy and timely submission of reports.
  1. Compliance & Documentation
  • Prepare and submit monthly and annual compliance reports to government departments.
  • Maintain records related to statutory and regulatory requirements.
  • Handle documentation related to dealer appointments, agreements, and business operations.
  1. DBT & Administrative Support
  • Manage DBT (Direct Benefit Transfer) related activities and record maintenance.
  • Coordinate with internal departments for smooth operational processes.
  • Draft official letters and business correspondence.
  • Maintain office documentation and records.

 

Key Result Areas (KRAs)

  1. Timely processing of customer orders and billing.
  2. Accurate SAP order entry and transaction management.
  3. Effective dealer relationship management.
  4. Timely preparation and submission of MIS reports.
  5. Compliance documentation completed within deadlines.
  6. Accurate maintenance of business records and agreements.
  7. Efficient coordination with plants, dealers, and internal departments.

 

Technical Skills

  • SAP Sales & Distribution (SD) Operations
  • Billing & Invoicing
  • Order Processing
  • MIS Reporting
  • Documentation Management

Qualification

  • Graduate in Commerce, Arts, Business Administration, or related field.
  • Experience in Billing, SAP Operations, Dealer Coordination, MIS Reporting, and Office Administration preferred.
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